Frequently Asked Questions
What is a homeowners association?
A Homeowners Association (HOA) is an organization of homeowners of a particular subdivision, condominium or planned unit development. The purpose of a homeowners association is to provide a common basis for preserving maintaining and enhancing their homes and property. Most homeowners’ associations are non-profit corporations. They are subject to state statutes that govern non-profit corporations and homeowner associations. The associations provide services, regulate activities, levy assessments, and impose fines. Usually, each member of a homeowners association pays assessments. Those assessments or dues are used to pay for expenses that arise from having and maintaining common property.
How much are HOA dues and what do they cover?
$240 each month – the dues cover all common area expenses to include: security, landscape maintenance, HOA water and other association utilities, association insurance, social events, etc.
How do I pay my HOA dues?
The most convenient way to pay your dues is to setup automatic withdrawal (ACH) payment from a checking or savings account. This is a complimentary service through the HOA. Otherwise, you can send in a check (made payable to The Dominion HOA), stop by the office and pay with cash, or pay with CC/debit card. There are two additional processing fees with CC/debit card transactions.
Where is the HOA office located?
The physical address is 20 Dominion Dr. Located just outside of the community next to the main gatehouse. (You can use 12 Dominion Dr. for mapping to the HOA office.)
When is the HOA office open?
Business hours are M-F 8:30am – 5:30pm
How many gates are in The Dominion?
There are three gates (main, north- off Aue Rd., and south- off Tejas Trail near TMI)
What are CC&Rs?
Covenants, Conditions & Restrictions (CC&Rs) are limits and rules placed on a group of homes or condominium complex by a builder, developer, neighborhood association, or homeowners association.
What are association bylaws?
Bylaws contain provisions concerning actual association operations, such as meetings, procedures for electing the board members and officers, and general duties of the board. Sometimes the bylaws cover the same topics as the declaration.
Who oversees the HOA?
The Board of Directors control the HOA and is comprised of resident volunteers elected to serve a three (3) year term.
When does the Board of Directors meet?
The BOD meets the fourth Wednesday of each month at 4pm at the HOA office. (*The only exception is during the holidays. Please refer to meeting schedule for more information)
Can residents attend the Board meetings?
Yes, if you have an item to discuss, please contact the HOA to be added to the agenda.
What is the “fiduciary responsibility” of the Board?
Board members agree to put the interest of the association first and not use his or her position as a director for the benefit of personal or business interest (including benefiting family members and business associates). They agree to stay informed about the affairs of the association and attend and participate in board meetings. Board members are also charged with supporting decisions of the board and preserving the confidentiality of the association’s business information and operations.
Who can run for the Board of Directors?
Any member/resident of the HOA
When are elections for the Board of Directors?
Elections to fill vacancies are in the spring of each year and culminate with voting held during the Annual Meeting
Does the HOA have a Reserve Fund?
Yes, the HOA has a reserve study done every three years by an independent firm to prepare the plan for funding the HOA’s reserve account. A Reserve Fund is for anticipated long-term expenditures as part of the annual budget-development process.
Who do I call if I have a concern about my neighbor? (i.e. barking dog, tall weeds, abandoned vehicle)
Contact the HOA office at (210) 698-1232 or email@example.com
to report covenant violations or any compliance issues which violate the covenants of the community.
If my neighbor's tree is hanging over into my yard, do I have the right to cut it?
Yes, you can cut the portion of your neighbor’s tree which hangs over onto your property. Please bear in mind that trees are susceptible to oak wilt and will need to be trimmed either during the middle of summer or in the winter. Please also spray/seal the cuts to avoid issues for surrounding trees.
If I want to make an exterior modification to my home, do I need to get approval from the HOA?
Yes, any exterior change to your home requires approval from the Architectural Control Committee (ACC).
If I have landscaping that dies, do I need ACC approval to replace what is existing?
No, regular maintenance and replacement of like plant material does not require approval.
When do the HOA committees meet?
- Architectural Control Committee – meets Tuesdays at 4:30pm at the HOA office
- Development Committee – meets the second Wednesday of each month at 8am at the HOA office
- Finance Committee – meets the third Thursday of each month at 9am at the HOA office
- Landscape Committee – meets the third Thursday of each month at 8:30am at the HOA office
- Neighborhood Outreach Committee – meets the second Tuesday of each month at 9am at the HOA office
- Security Committee – meets the third Tuesday of each month at 9am at the HOA office
*Call the HOA to confirm all meeting dates/times
Can I alter HOA common area?
No, common area is owned by everyone in the HOA. Altering the common area in any way is a violation of the covenants.
Who do I contact in the case of an emergency?
If it is truly an emergency, always call 911. If you need to report suspicious activity, please call Dominion Security at (210) 698-2997. For water leaks, please call SAWS at (210) 704-7297. For power outages, please call CPS at (210) 353-2222.
What do I do if I encounter wildlife in The Dominion?
If you come across baby wildlife, please just leave them alone. Typically, mothers will leave their babies in a safe place to not draw attention to them while they search for food, then return to the babies when it’s safe. If you have a concern about aggressive or nuisance wildlife, please contact Dominion Security at (210) 698-2997 or contact the Texas Wildlife Services Program. They handle public requests concerning nuisance wildlife for the state. Their main number is (210) 472-5451, and they can put you in touch with your local representative.
Are Dominion streets patrolled for traffic safety?
Yes, Dominion Security uses radar and also patrol to issue citations.
Can I invite my friends and family to the social events?
Yes and no. If the event is self-pay (i.e. food truck night) you are welcome to invite family and friends. If the event is providing food and/or drinks (i.e. Bonfire, Fiesta) we ask that only Dominion residents and Dominion Country Club members attend.
How do I get more involved with the HOA?
There are often vacancies on the resident volunteer committees. Applications to serve on one of the committees can be obtained at the HOA office. You can always run for the Board of Directors, too!
Who can get a vehicle transponder to enter the community?
Any resident in good standing can purchase a vehicle transponder for $40. Non-Residents (family and full-time household employees) can purchase a vehicle transponder for $100/per vehicle/per calendar year. Non-Residents are required to complete an application and both the sponsoring Resident and Non-Resident must sign application.
Are garbage removal and recycle services included in my HOA dues?
No, you would setup trash service through Republic Services directly. Trash pickup is twice a week and recycle is available once a week for an additional charge. Republic offers a great service in The Dominion where they remove the trash from the enclosure at your home and return the can to the enclosure. You never have to wheel the trash out to the street!
My home in The Dominion is a vacation home for our family, can I list my home on Airbnb or another similar short-term rental site?
Home rentals in the community are limited to a six-month minimum. Listing of Dominion properties on short-term rental sites is a violation of our Short-Term Rental Policy.
Will I be notified of security incidents that happen within The Dominion?
The HOA has a RapidCast Emergency Notification System to update residents on weather events, safety and security emergencies which may affect you in The Dominion. Please go to our Security page to sign up. The HOA will endeavor to notify residents if there is an imminent threat to their security in a timely manner. However, the HOA does not communicate information for incidents that do not impose danger to private property and persons.