Private Event Security Requirement Form

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One Security Officer is required for resident’s private parties and other special events that will have over 20 vehicles, but less than 50 vehicles.  For events for more than 50 vehicles, one additional officer will be required for every 20 vehicles. Homeowners must coordinate with the HOA at or (210) 698-1232 for events expecting greater than 50 vehicles.

Security Officers are required to ensure that safety is not compromised to the rest of the community by the increased traffic in the community and at the gate.  If Security is given less than 72 hours advance notice of an event and a Security Officer cannot be assigned specifically to the event, the resident will be charged by the HOA for the additional security coverage provided by the on-duty Patrol Officer.  Residents must provide a list of their guests to security or enter them online. The security staff is not responsible to call for unlisted guests.

Please fill out the form below to submit your private event security requirements.

Please fill out this form below and click submit. If you would like to download a hard-copy instead to print, fill out and drop-off at our office you can get it at Private Event Security Registration Form


    Event Details

    Private Event Address

    Date of Event

    Start Time

    End Time

    Number of Vehicles

    Number of Officers Requested


    The costs listed below are per officer and do not include sales tax. The cost per Security Officer is $40.00 an hour with a 4-hour minimum. An additional $25.00 per ½ hour will be charged for events over 4 hours.

    - The primary dues of the security officer are to make sure guests are not parked in such a way as to block other residents’ driveways, block fire hydrants, or otherwise impede the smooth flow of traffic to and from the affected area. The Security Officers highest priority is to ensure emergency vehicles are in no way hindered by the parked vehicles in the event of an emergency.
    - Payment will be made to the HOA. Please contact the HOA for payment options.
    - Smith Protection Services, the third-party security provider for the Dominion HOA will maintain throughout the period of this agreement, comprehensive General Liability insurance and Comprehensive Automobile Liability Insurance, Workers Compensation Insurance, and coverage for legal liability for loss or damage to client’s property entrusted to Smith Protection Services arising from dishonesty of Smith Protection Services employees.


    Contact Info

    Your Name




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    It is agreed and understood that Smith Protection Services is not an insurer of property or persons guarded. In case any person, entity, or corporation, including the client, makes a claim against Smith Protection Services, the client shall not be entitled to retain the amount of any such claim out of monies due or owing Smith Protection Services here-under. Submitting the form indicates that you agree to the terms listed above. Please sign below using your mouse or finger if you are on a mobile device.